After 2.5 years, I’m pretty transparent about my business. There’s not much I keep to myself because I believe that someone, somewhere will benefit from what I’m saying. That being said, I wanted to outline the planning and prep that is involved in a typical “batch” day as I call them. I like to host them quarterly as an option for women who want hair and makeup onsite and an hour session with me in the studio. I started them when I moved into my studio in 2018 and the days were such a hit I kept hosting them!
But the point of sharing this process with you is that I want everyone to understand how much thought and care goes into making this day run as smooth as possible and carefree for you! And while your GossBoss experience may be a bigger investment it is simply because we don’t just show up at your call time and shoot.
2-3 Months in advance:
Schedule the day on shared studio calendar
Secure photo assistant
Reach out and secure onsite vendors including makeup artist and hair stylist (sometimes this can take a while because most of vendors focus on weddings and book up super fast)
Begin selling/book spots (up to 5 available for a batch day of shooting like Feb 10)
15 minute fitting calls to make sure this is a perfect fit for clients and their business, as needed
1 month in advance:
Set up Pinterest board and begin pinning ideas for clothing, hair, makeup and shoot looks based on conversation with client
Shop for decor and accessories for studio based on clients’ branding. For this specific series of shoots, I kept it pretty neutral and picked up some smaller pops of color/personality to add in as desired. Decor included: canvas painting, fake flowers and plant, pillows, matching coffee table and end table, candle, notebooks, and spiked gold balls for table
Create mood boards based on client Pinterest boards or photo inspo sent
1-2 weeks in advance:
Send final email confirmations to clients and vendors with studio address, parking information, etc.
Night before shoot:
Charge camera batteries and format memory cards
Pack car with camera gear including, but not limited to: tripod, ring light, purchased studio decor, slider, and tables
Purchase pastries and drinks for clients/vendors
Wake up early and caffeinate!
Pick up assistant
Arrive at studio and unpack car onto dolly carts and take up to the sixth floor
Unload equipment and decor in the studio and start setting up each “scene” or area of my studio, including backdrop stand and backdrops as needed
Greet vendors and continue setting up
Two hours later the first client is ready and WE FINALLY SHOOT PHOTOS!